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Glossary:
R, S
R3 is the designation that SAP uses to signify
the current version of SAP that MIT is using. R3 Admin is
the MIT group responsible for overall SAP System Administration,
such as system installation, upgrade, performance, stability,
security administration, and database administration. R3 Admin
facilitates the infrastructure within which SAP applications
execute at MIT. To liquidate or remove part or all of a manual
funds reservation. Approve a purchase requisition. Approve a requisition and save any changes
made by the approver including the approval. The list of approvals a requisition has received
and any still required. A set of business rules used to evaluate a
requisition line item to determine the type of approvals needed
before it can be released to Procurement. For each department
or area, an administrative officer or departmental administrator
has chosen these rules from four possible models. Headings that appear over the data after a
report is executed. A feature in SAP that allows you to save the
search criteria values that you entered in the fields on a
entry report screen. When you need to run the report again,
you can use the variant to complete the fields instead of
typing in the values. Document requesting goods or services. Requisitions
are sent to Procurement to be turned into a Purchase
Order or to an internal provider. Person who creates a requisition. The person for whom goods or services are being
ordered. Research Accounts are WBS Elements in SAP.
WBS Elements are funded by outside sponsors and are used to
track costs of a particular research project over the entire
span of its activity. A description of how an SAP user is expected
to use the SAP Reporting system. This behavior includes being
careful to identify and specify report criteria which will
require the least amount of resources and time to process;
avoiding repetitive report executions which offer no additional
information; submitting reports which take more than 10 minutes
to execute in the background; and being careful to print only
the part of a large report that is needed. A database which stores and maintains information
on people's roles or authorizations for computer applications
such as SAP, NIMBUS, and other administrative applications. Systems Applications and Products. It is the
name for both the online financial and administrative software
and for the company that developed it. SAP is the system of
record at MIT. SAP is composed of several modules. SAP is made up of individual, integrated software
modules that perform various organizational system tasks.
MIT has customized and implemented the following SAP modules:
Finance/Accounting (FI), Controlling (CO), Project System
(PS), Funds Management (FM), Materials Management (MM), and
Sales Distribution (SD). Web site for learning about and using SAP at
MIT. <http://web.mit.edu/sapr3/> Refers to the web-based interface to MIT's
SAP financial system. SAPweb can be used for requisitions,
journal vouchers, and VIP credit card approvals. <http://web.mit.edu/sapweb/> SAP processes which are run during prearranged
times. These processes include backups, database reorganizations,
application of software corrections and adjustments. They
are necessary to provide recovery capabilities, maintain performance
levels, and keep the SAP system stable, reliable, and current. (IS recommended spelling) Person who works
with the Primary Authorizer in the same department and can
grant some of the same authorizations, but only for a profit
center, fund group, or cost object within that department.
See also Authorizer and
Primary Authorizer. A cost element derived from a primary cost
element, such as Employee Benefits (EB) and/or Facilities
and Administration (F&A) expenses. The values you have typed in or selected in
the fields on the SAP screen to perform a certain task, such
as running a report. A session is an open SAP window where you can
process a certain task. You can open several sessions and
work on a different system task in each session, just as you
can work with multiple open windows in other software applications. The automatic transfer of balances such as
debits and credits from an internal order or project to another
cost object or G/L account. The function performed by the Signature Authorization
File is now done by the Roles database. Fund centers grouped together for requisition
approval purposes. A requisition approver is assigned to approve
transactions on a spending group. A requisition that references a sponsored contract
or grant. A person who has been temporarily assigned
as an approver of requisitions. A report run in SAP listing transactions posted
against a cost element group, profit center, project, and/or
cost object. The report displays information for the current
month, the fiscal year-to-date, and over the life of the cost
object. The Summary Statement is located in the Reports folder
under the Role ZMIT folder on the SAP User Menu
screen. A legacy financial system for running reports
on accounting and financial data. (June, 1999 was the final
month for financial data available in Summit; current data
is available in SAP.) Other systems available from the Summit main menu still access
current data. These include E-Time (time sheets and payroll
vouchers), ESandi (staff distribution), and SumProp (property
system). Historical data is still available in Summit The person who is responsible for managing
the financial status of a cost object. The transaction that the system is in the process
of carrying out. Copyright 2001 ©
Massachusetts Institute of Technology |
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