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R3 Admin

R3 is the designation that SAP uses to signify the current version of SAP that MIT is using. R3 Admin is the MIT group responsible for overall SAP System Administration, such as system installation, upgrade, performance, stability, security administration, and database administration. R3 Admin facilitates the infrastructure within which SAP applications execute at MIT.


To liquidate or remove part or all of a manual funds reservation.


Approve a purchase requisition.

Release and Save

Approve a requisition and save any changes made by the approver including the approval.

Release Status

The list of approvals a requisition has received and any still required.

Release Strategy

A set of business rules used to evaluate a requisition line item to determine the type of approvals needed before it can be released to Procurement. For each department or area, an administrative officer or departmental administrator has chosen these rules from four possible models.


See Work Item Replace.

Report Col. Headers

Headings that appear over the data after a report is executed.

Report Variant

A feature in SAP that allows you to save the search criteria values that you entered in the fields on a entry report screen. When you need to run the report again, you can use the variant to complete the fields instead of typing in the values.


Document requesting goods or services. Requisitions are sent to Procurement to be turned into a Purchase Order or to an internal provider.

Requisition Creator

Person who creates a requisition.


The person for whom goods or services are being ordered.

Research Account

Research Accounts are WBS Elements in SAP. WBS Elements are funded by outside sponsors and are used to track costs of a particular research project over the entire span of its activity.

Responsible Reporting

A description of how an SAP user is expected to use the SAP Reporting system. This behavior includes being careful to identify and specify report criteria which will require the least amount of resources and time to process; avoiding repetitive report executions which offer no additional information; submitting reports which take more than 10 minutes to execute in the background; and being careful to print only the part of a large report that is needed.

Roles Database

A database which stores and maintains information on people's roles or authorizations for computer applications such as SAP, NIMBUS, and other administrative applications.



S/A Business Consultant

School and Area Business Consultants. Members of the Community Support Team in Financial Systems Services (FSS), S/ACs assist MIT's departments, labs, and centers in using SAP and other related business functions. Every MIT department has an assigned school or area business consultant. To find the S/A Business Consultant for your area, see the School and Area Business Consultants web page.


See S/A Business Consultant.


Systems Applications and Products. It is the name for both the online financial and administrative software and for the company that developed it. SAP is the system of record at MIT. SAP is composed of several modules.

SAP Modules

SAP is made up of individual, integrated software modules that perform various organizational system tasks. MIT has customized and implemented the following SAP modules: Finance/Accounting (FI), Controlling (CO), Project System (PS), Funds Management (FM), Materials Management (MM), and Sales Distribution (SD).

SAP for MIT web page

Web site for learning about and using SAP at MIT. <>

SAP Menu screen

The standard menu screen which is delivered with the SAP application. It is used by CAO for looking up master data.


Refers to the non-web interface to SAP.

SAP User Menu screen

This menu screen was customized for MIT transactions entered by departments, labs, and centers. Prior to SAP release 4.6, the SAP User Menu screen was known as the "MIT Financial System" or the "zmit" screen.


Refers to the web-based interface to MIT's SAP financial system. SAPweb can be used for requisitions, journal vouchers, and VIP credit card approvals. <>

Scheduled Maintenance

SAP processes which are run during prearranged times. These processes include backups, database reorganizations, application of software corrections and adjustments. They are necessary to provide recovery capabilities, maintain performance levels, and keep the SAP system stable, reliable, and current.

Secondary Authorizer

(IS recommended spelling) Person who works with the Primary Authorizer in the same department and can grant some of the same authorizations, but only for a profit center, fund group, or cost object within that department. See also Authorizer and Primary Authorizer.

Secondary Cost Element

A cost element derived from a primary cost element, such as Employee Benefits (EB) and/or Facilities and Administration (F&A) expenses.

Selection Criteria

The values you have typed in or selected in the fields on the SAP screen to perform a certain task, such as running a report.


A session is an open SAP window where you can process a certain task. You can open several sessions and work on a different system task in each session, just as you can work with multiple open windows in other software applications.


The automatic transfer of balances such as debits and credits from an internal order or project to another cost object or G/L account.

Signature Auth. File

The function performed by the Signature Authorization File is now done by the Roles database.

Spending Group

Fund centers grouped together for requisition approval purposes. A requisition approver is assigned to approve transactions on a spending group.


A requisition that references a sponsored contract or grant.


A person who has been temporarily assigned as an approver of requisitions.

Summary Statement

A report run in SAP listing transactions posted against a cost element group, profit center, project, and/or cost object. The report displays information for the current month, the fiscal year-to-date, and over the life of the cost object. The Summary Statement is located in the Reports folder under the Role ZMIT folder on the SAP User Menu screen.


A legacy financial system for running reports on accounting and financial data. (June, 1999 was the final month for financial data available in Summit; current data is available in SAP.)

Other systems available from the Summit main menu still access current data. These include E-Time (time sheets and payroll vouchers), ESandi (staff distribution), and SumProp (property system). Historical data is still available in Summit


The person who is responsible for managing the financial status of a cost object.

System Status

The transaction that the system is in the process of carrying out.



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