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Glossary: P, Q


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Parent Account

"Parent" is a field in the master data in SAP on each cost object. In the classic MIT system, the parent account is the main project and the WBS elements listed under the project are child accounts. The parent/child relationship is an MIT legacy structure that is not supported in SAP.

For sponsored activity, these structures have been replaced by project. In the future, the parent field on a WBS element may be used to show the immediate predecessor of a WBS element, when the project has more than two levels.


Saving a journal document so that you can make changes at a later time. Parked journal documents do not transfer any funds in the system until they are posted.

Partner Vendor

An MIT partnership agreement with six major suppliers for purchasing goods and/or services: Office Depot for office and computer supplies, VWR Scientific for laboratory and scientific supplies, BOC for gas cylinders, NECX for computer equipment and peripherals, DHL for courier services, and Olsten Staffing for temporary help. Also called "preferred partners."


A tool that departments use to allocate a fixed amount of money to meet operational expenses over a given period of time.

Plan Version 0

The MIT official budget as it is represented in SAP. Plan 0 contains the Institute Budget for cost centers. Also includes authorized totals for WBS elements and for internal orders.


A field in the SAPgui requisition screen where you indicate the buying organization. GPLT for Procurement is most common, but there are also codes for internal providers.

Pool Code

Used to identify the type of fund that the cost object belongs to. For example, A = endowment funds, L = student loan funds.

Pool Unit

Determines the number of shares a fund holds in MIT's Pool A endowment fund.


Application of expenses or revenues to a cost object.

Posting Date

The date a document was submitted by the originator.

Posting Key

The code for either a debit line item (40) or a credit line item (50) in a journal voucher.

Practice Environment

The Training environment, sap-edu, where you can practice your SAP skills.


In journal voucher uploads, it is the process of checking the data file for format and business rule errors prior to uploading the file.

Preferred Partner

See Partner Vendor.

Primary Authorizer

Primary Authorizers (IS recommended spelling) work in a department and can grant authorizations to perform business functions such as creating requisitions, approving travel documents and invoices, and viewing cost object activity on reports. See also Authorizers.


See Kerberos Principal.

Principal Investigator (PI) Fund Center

A principal investigator (PI) fund center contains those cost objects for which a principal investigator is the supervisor. Any of the three types of cost objects can be found in these fund centers although in practice the majority are WBS elements. PI fund centers are always named for the PI whose cost objects they contain.


This function tells SAP to send a copy of a document or report to your printer. The Print button can be found on the Toolbar of many SAP screens.

Print Immediately

An option on many SAP reports that allows you to print the report after it is executed without displaying it first. Selecting this option in the dialog box tells SAP to print the job now, and not to queue it for a later time when the system is less busy.

Print range

If you don't want to print the entire document, you can specify the range of pages that you want to print, for example 1 to 10.

Production 1 and 2

SAP application servers in the MIT Production environment that. Production-1 is a server used by schools and nonacademic departments whose department names begin with A-L. Production-2 is used by schools and nonacademic departments that begin with M-Z.

Production Batch

A term used to identify the SAP Production Application Server which is used for the processing of SAP batch jobs. This server is set up so that batch processes have most of the resources. The majority of MIT's SAP batch processing is performed on this server. With MIT's upgrade to SAP 4.5b, it will no longer be necessary to log on to Production-Batch to run a batch job or look at job logs.

Profit Center

The department which has responsibility for the cost centers, internal orders, and projects associated with it. The profit center number is the legacy system department number with a "P" in front of it.


Parent WBS element. Used to track project costs and billing to help in planning and managing project tasks and activities.

Purchase Order

Document generated by Procurement from a requisition that has been submitted and approved. A purchase order is an official order sent from MIT to a vendor requesting goods and services.

Purchasing Group

A person in the Procurement office responsible for purchasing a type of good or service and assigning the purchase order number. Requisition creators enter "ukn" in the Purchasing Group field. Procurement changes this assignment to direct the requisition to the appropriate purchasing agent.



Qualifier (Roles)

Limits the functions that a person is authorized to do by cost object, fund center, or some other item. For example, Jane Doe can create requisitions for cost center 1234500.



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SAP for MIT Documentation on the Web
Valid From: 12/14/2001