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Glossary:
P, Q
"Parent" is a field in the master data in SAP on each cost
object. In the classic MIT system, the parent account is the
main project and the WBS elements listed under the project
are child accounts. The parent/child relationship is an MIT
legacy structure that is not supported in SAP. For sponsored activity, these structures have been replaced
by project. In the future, the parent field on a WBS element
may be used to show the immediate predecessor of a WBS element,
when the project has more than two levels. Saving a journal document so that you can make changes at
a later time. Parked journal documents do not transfer any
funds in the system until they are posted. An MIT partnership agreement with six major suppliers for
purchasing goods and/or services: Office Depot for office
and computer supplies, VWR Scientific for laboratory and scientific
supplies, BOC for gas cylinders, NECX for computer equipment
and peripherals, DHL for courier services, and Olsten Staffing
for temporary help. Also called "preferred partners." A tool that departments use to allocate a fixed amount of
money to meet operational expenses over a given period of
time. The MIT official budget as it is represented in SAP. Plan
0 contains the Institute Budget for cost centers. Also includes
authorized totals for WBS elements and for internal orders. A field in the SAPgui requisition screen where you indicate
the buying organization. GPLT for Procurement is most common,
but there are also codes for internal providers. Used to identify the type of fund that the cost object belongs
to. For example, A = endowment funds, L = student loan funds. Determines the number of shares a fund holds in MIT's Pool
A endowment fund. Application of expenses or revenues to a cost object. The date a document was submitted by the originator. The code for either a debit line item (40) or a credit line
item (50) in a journal voucher. The Training environment, sap-edu, where you can practice
your SAP skills. In journal voucher uploads, it is the process of checking
the data file for format and business rule errors prior to
uploading the file. See Partner Vendor. Primary Authorizers (IS recommended spelling) work in a department
and can grant authorizations to perform business functions
such as creating requisitions, approving travel documents
and invoices, and viewing cost object activity on reports.
See also Authorizers. See Kerberos Principal. A principal investigator (PI) fund center contains those
cost objects for which a principal investigator is the supervisor.
Any of the three types of cost objects can be found in these
fund centers although in practice the majority are WBS elements.
PI fund centers are always named for the PI whose cost objects
they contain. This function tells SAP to send a copy of a document or report
to your printer. The Print button An option on many SAP reports that allows you to print the
report after it is executed without displaying it first. Selecting
this option in the dialog box tells SAP to print the job now,
and not to queue it for a later time when the system is less
busy. If you don't want to print the entire document, you can specify
the range of pages that you want to print, for example 1 to
10. SAP application servers in the MIT Production environment
that. Production-1 is a server used by schools and nonacademic
departments whose department names begin with A-L. Production-2
is used by schools and nonacademic departments that begin
with M-Z. A term used to identify the SAP Production Application Server
which is used for the processing of SAP batch jobs. This server
is set up so that batch processes have most of the resources.
The majority of MIT's SAP batch processing is performed on
this server. With MIT's upgrade to SAP 4.5b, it will no longer
be necessary to log on to Production-Batch to run a batch
job or look at job logs. The department which has responsibility for the cost centers,
internal orders, and projects associated with it. The profit
center number is the legacy system department number with
a "P" in front of it. Parent WBS element. Used to track project costs and billing
to help in planning and managing project tasks and activities. Document generated by Procurement from a requisition that
has been submitted and approved. A purchase order is an official
order sent from MIT to a vendor requesting goods and services. A person in the Procurement office responsible for purchasing
a type of good or service and assigning the purchase order
number. Requisition creators enter "ukn" in the Purchasing
Group field. Procurement changes this assignment to direct
the requisition to the appropriate purchasing agent. Limits the functions that a person is authorized to do by
cost object, fund center, or some other item. For example,
Jane Doe can create requisitions for cost center 1234500. Copyright 2001 ©
Massachusetts Institute of Technology
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can be found on the Toolbar of many SAP screens.