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Glossary:
E, F
Electronic Catalog. MIT's web-based system that allows you
to purchase directly from MIT's Partner
Vendors. An SAP environment is a completely self-contained version
of the SAP database, designated for a specific purpose. For
example, at MIT there is a Production environment and a Training
environment, as well as others for testing and development. A term formerly used when referring to an SAP transaction
code. The first 12 fiscal period generally correspond to one calendar
month. Period 1 begins in on July 1 and Period 12 ends on
June 30. There are 16 fiscal periods in a year. Periods 13
through 16 are used for fiscal year closing transactions only. The MIT fiscal year begins on July 1 and ends on June 30.
A fiscal year includes the last six months (July through December)
of one calendar year and the first six months (January through
June) of the next. Financial Systems Services. FSS coordinates the development,
delivery, and maintenance of financial systems at MIT and
provides user support via training, documentation, and business
consulting. The second row of buttons located below the Toolbar on the
SAP screen. The Function Bar contains buttons that duplicate
functions available from the menu bar. It provides quicker
access to some of the most commonly used functions for the
current screen and system task. A fund is associated with donors or sponsors and with the
fund center which has the responsibility for the application
of the funds. A Fund Account is usually established as a result of donations
or gifts from individuals, companies, foundations, etc. Fund
Accounts may be either internal orders or WBS elements in
SAP. If a Fund Account is a sponsored account and has a four-digit
sponsor code, then it is a WBS element. If the account is
a non-sponsored Fund Account (e.g., funding from the MIT Provost),
it is an internal order. These cost objects are used to track
expenses for a particular activity. They are not tied to the
fiscal year and some receive interest income. A collection of SAP funds that have been grouped for spending
purposes. Every fund is assigned to a fund center. All the Institute fund centers in a hierarchy from the departments,
labs, and centers up through schools and senior offices. The Fund Center Hierarchy is used as a vehicle to facilitate
authorizations and approvals such as spending/committing funds,
approving requisitions and verifying VIP card charges. A tool used to create a commitment or reserve funds for future
expenditures. Creating requisition, purchase orders, or using
the Labor Distribution System creates such commitments automatically.
Users can create commitments manually as well via the manual
funds reservation function (fastpath: /nfmz1). Copyright 2001 ©
Massachusetts Institute of Technology
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which allows you to quit the system task you are running and
log off SAP.