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Glossary: A, B

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A

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ABAP4

 

The programming language developed by SAP in which all SAP applications are written.

Account Assignment

 

When creating an SAP requisition, account assignment means charging the goods and/or services to a specific cost object and G/L account on the Account Assignment screen. You must have "spend and commit" authorization for the cost object you use.

Account Assignment Category

 

Always enter an "x" (except for Facilities) in the Acc. assignment cat. field on the "Create: Purchase Requisition: Initial Screen."

Addressee

 

The MIT staff member who is sent financial statements or reports for reconciliation such as the Summary Statement and the Detail Transaction Report. Usually an Administrative or Financial Officer.

Adobe Acrobat Reader

 

The free application software that needs to be installed on your computer in order to view and print PDF files on the Web.

Approval

 

Status an approver gives to a transaction; for example, a requisition line item.

Approver

 

Person authorized to review requisitions who can either release (approve) it, change it, or delete it.

Attachment

A document (report, Word document, etc.) attached to a message in the SAP Inbox.

Audit Trail

History of SAP documents which includes dates, person who entered the document, etc.

Authorization

Permission for a person to perform certain SAP functions. Authorizations consist of three parts: person (needs a Kerberos ID), function (what he/she can do, e.g. reporting, requisitioning), and qualifier (where can the person perform this function, e.g. profit center, fund center, cost object). For example, Mary Smith can create requisitions for cost object 1234500.

Authorized Requestor

Person designated in each department, lab, or center who is responsible for informing R/3 User Accounts of any authorization changes needed in the Production and Training environments for SAP users. The changes include requesting access for new SAP users, revising an existing user's authorizations, and deactivating a user's SAP access.

Authorized Total

The amount of funding available on a particular cost object from a research sponsor (WBS elements) or discretionary money from other sources (internal orders). It does not represent actual income but rather a promise from a sponsor or donor to support a particular project.

Authorizer

(IS recommended spelling) Person who can grant authorizations for MIT employees to do something in 1) an Institute-wide system (Central Authorizer), 2) department (Primary Authorizer), or 3) fund center or spending group (Secondary Authorizer). See also Central Authorizer, Primary Authorizer, and Secondary Authorizer.

B

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Back

The green Back button on the first row of buttons on the SAP screen. In most cases, this button takes you to the previous screen or menu level.

Background Job/System

Runs an SAP job such as a long report while you are not working at your desk. You can schedule a time and date in the future to execute the job and the background system will run the job at the specified time and date.

Base Funds

Base funds (cost objects) contain the approved MIT support for ongoing operations. The base budget normally includes salaries and wages, associated employee benefits and operating expenses for permanent faculty and staff. The base budget does not include non-recurring items, research assistant salary or tuition, research-related telephone service and equipment, or academic programs supported by fund drafts. See also Non-Base Funds.

Blanket Order

A standing purchase order with fixed start and end dates for repetitive purchases from a single vendor. Requisitioners can purchase against the order until the amount of the blanket order is depleted or the blanket order expires. The MIT VIP Credit Card is recommended as an alternative for many blanket orders.

Business Liaison Team (BLT)

A group of consultants in the Information Systems organization who provides support for business applications at MIT. They can be reached at business-help@mit.edu or by calling 2-1177.

Budget

The official spending plan approved by the Office of Budgets and Financial Planning (OBFP) or the Office of Sponsored Programs (OSP). In SAP, this is Budget version 0.

Buttons

Icons on the SAP screen that allow you to perform certain tasks; for example, printing, downloading, and exiting SAP.

 

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SAP for MIT Documentation on the Web
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