SAP for MIT Documentation on the Web

SAP for MIT home page..

Getting StartedFinancial OperationsPurchasing & PaymentReportsAdvanced Topics & Tips

Search

Glossary

Home

Site Map

Updates

Help

Getting Started
SAP User Settings

Contents
Overview
SAP User Profile
Setting Your User Defaults
Finding Your Printer
Setting Your User Address
Setting Your User Parameters

 

Overview
Every SAP userid is set up with default settings that the system uses whenever the user logs on. These default settings, also called preferences, can save time in data entry, as well as tailor certain aspects of SAP to an individual's preference.

top

SAP User Profile
There are three types of default screens that you can use to change some of your SAP settings:

  • User defaults -- shows the defaults that were set up when your SAP profile was created such as userid, start menu, and output device.
  • User address -- shows personal data, including your MIT address, MIT phone, etc. This data is updated monthly from Personnel and Bursar records.
  • User parameters -- allows you to enter a value in the Parameter value field which will then automatically be entered in the field that you specify in the Parameter ID (PID) field.

top

Setting Your User Defaults

1. Follow the menu path or use the transaction code listed below:

Menu Path:

System>>User profile>>Own data

Transaction Code:

/nsu3

Result: The "Maintain User Profile" screen appears.

2. Click the Defaults tab.

screen capture:  Maintain User Profile (Defaults tab)

3. Your screen should display the following settings.

User Defaults

Settings

Start Menu (menu folder that is displayed on the SAP screen)

Leave blank for the User Menu folder.

Logon language

EN for English

Output device

Name of the printer to which your SAP printouts will be sent.

If blank, find your printer.

If you are using a Windows machine, enter the value %win as the output device. This will send all SAP printouts to your windows default printer (i.e., the printer used for local printing of Word or e-mail documents).

Output immediately

Checked

Delete after output

Checked

Personal time zone (time zone you are working in)

EST
Be sure this is filled in to show the correct spool time for your jobs.

Decimal notation

1234567.89

Date format

MM/DD/YYYY

4. If you make changes to the defaults, click the Save button Save button. Your selections will become effective the next time you log on to SAP.

top

Finding Your Printer

Note

If you are using a Windows machine, you should enter the value %win as the output device. This will send all SAP printouts to your windows default printer (i.e., the printer used for local printing of Word or e-mail documents).

1. Follow the instructions for Setting Your User Defaults, then:

2. Click on the Matchcode button in the Output Device field. (You may need to click in the field to display the Matchcode button.)

Result: The "Restrict Value Range" dialogue box is displayed.

screen capture:  Restrict Value Range dialogue box

3. Leave the Output device blank and click in it.

4. Click the Enter button Enter button .

Result: The "Spool Output Device" window displays all the printers. To find your printer, either scroll through all the printers or search for a word or part of a word that identifies your printer or department.

Scroll through all the printers

1. Click on a column heading to sort the list alphabetically.

2. After locating your printer, double-click on the printer to select it.

Searching for part of a printer or dept. name

1. On the "Spool: Output device" window, click the Find button Find button .

Result: The "Find" dialog box is displayed.

2. Type a word or a part of a word that identifies your printer, such as mrp. Don't use an asterisk (*).

3. Click the Find button Find button.

Result: A list of all matches appears. The term you searched for is highlighted in yellow.

4. Double-click on the correct printer to move it to the top of the list.

5. Double-click on it again to copy it into the Output device field.

Note

If your printer has been moved and SAP shows an incorrect location, send e-mail to business-help@mit.edu with the correct address and printer name, and SAP will be updated.

6. Click the Save button Save button to save your changes or click the Exit button Exit button to leave the screen without saving your changes.

7. Click the Exit button Exit button to exit the SAP session.

top

 

Setting Your User Address
The "Address" screen shows personal data such as your MIT address, MIT phone, etc. If your address information is incorrect, notify the Business Liaison Team at business-help@mit.edu or call (617) 252-1177.

Top

 

Setting Your User Parameters
In the transactions that you normally use, there may be some screens in which you always enter the same value such as your cost object number. The "Parameters" screen lets you make certain values default into a field or screen.

Note

Not every field has a parameter ID.

1. Go to the screen you want to create a default value for, for example the "Create: Purchase Requisition: Initial" screen.

2. Click on the field for which you want to create a default value, for example the Acct. assignment cat. field.

3. Press the F1 key on the keyboard or click the Help button (Mac only) to access the Help screen.

4. Click the Technical Info button or press F9.

Result: The "Technical Information" screen appears.

screen capture:  Technical Information screen

5. Write down the parameter ID value; in this case it will be KNT.

6. Click the Enter button Enter button twice to return to the transaction screen.

7. Follow the menu path: System>>User profile>>Own data or enter the transaction code: /nsu3.

Result: A new SAP session opens and the "Maintain User Profile" screen appears.

8. Click the Parameters tab.

screen capture:  Maintain User Profile (Parameters tab)

9. Enter the Parameter ID you obtained from the Technical Information screen in a blank Parameters field.

10. Enter the value you want as the default in the corresponding Value field. The Text field will be filled in after you log off and log on again to SAP and the list of parameters will be in alphabetical order.

11. Click the Save button Save button to save your changes or click the Exit button Exit button to cancel your changes.

The new default value does not take effect until you log off and log on again to SAP.

12. Click the Exit button Exit button to quit the SAP session.

top

Copyright 2001 © Massachusetts Institute of Technology
SAP for MIT Documentation on the Web
Valid From: 01/29/2001