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Financial Operations
Internal Provider Billing
Receiving Incoming SAP Requisitions and Orders

Contents
Overview
Finding SAP Requisitions
Displaying the "List Display of Purchase Requisitions" screen
Entering selection criteria
Selecting a field
Choosing nonconsecutive values or more than one range of values
Printing the List of Requisitions

Overview

Once the SAP requisitions are approved, they are routed directly to a printing queue on your local printer. All requisitions approved on that day are automatically printed at this printer after normal business hours.

During the day you can also display and print individual SAP requisitions and ones which have not yet been approved to keep track of your incoming orders. You can also search for assigned, closed, partially ordered, or released requisitions.

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Finding SAP Requisitions

To display and print a list of SAP requisitions, you can use either the "List Display of Purchase Requisitions" screen or the "Review/Print Requisition" screen. The "List Display of Purchase Requisitions" screen is described below. For instructions on the "Review/Print Req" screen, see Purchasing & Payment: Requisitioning in SAP: Review/Print a Requisition.

Displaying the "List Display of Purchase Requisitions" screen

2. Use the following navigation path from the SAP User Menu screen or type in the transaction code from any screen:

Navigation Path:

- User Menu
- Role ZISP
-
Requisitioning
-
List requisitions

Transaction Code :

/nme5a

Result: The "List Display of Purchase Requisitions" screen appears. Scroll down to see the entire screen.

screen capture: List Display of purchase requisitions

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Entering selection criteria

Although you can select any number of fields on this screen, the most useful fields for listing requisitions are described below. You can use one or more of these fields for search criteria.

Field Name

Description

Purchase requisition

Enter the purchase requisition number (or range of requisition numbers) you want to list.

Purchasing group

Type IP (for internal provider).

Material group

Enter the material group that the requisition was assigned to.

Requirement
tracking number

You can enter the tracking number, if one was created for the requisition.

Plant

Enter the internal provider's number or select it from the Matchcode list; for example 5000 for Audio/Visual Services.

Document type

Type SI (for internal provider) or select it from the Matchcode list.

Delivery date

Enter the date or range of dates that the goods and/or services were delivered. Use the arrow on the right for nonconsecutive numbers or multiple date ranges.

Release date

Enter the date or range of dates that the requisitions were approved.

Requisitioner

Type in the name of the person who requested the goods and/or services. Be sure to enter the name exactly as it was entered on the original requisition.

Short text

If known, type in the same text that was entered in the Short text field on the requisition.

Closed requisitions

Check this box to list requisitions which were completed.

Released requisitions
only

Check this box to list the requisitions which are subject to a release strategy and have already been released.

Cost center

Displays all requisitions charged to the cost center.

WBS element

Lists all requisitions charged to the WBS element.

Order

Displays all requisitions charged to the internal order.

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Selecting a field using the Matchcode arrow

In the fields on the above screen, except for requisitioner, short text, and those which pertain to the status of the requisition (assigned, closed, released), you can use the Matchcode button to select a field from a long list of values. For help using Matchcodes, see Getting Started: Matchcodes.

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Choosing nonconsecutive values or more than one range of values

Use the Multiple Selection button Multiple Selection button at the right of the fields if you wish to select individual nonconsecutive numbers such as requisition numbers 10000685 and 10000795. You can also choose more than one range of numbers; for example, 10005035 through 10005045 and 20004067 through 20004075. For instructions, see Reports: Reporting Fundamentals: Selection Options for Setting Report Parameters: Multiple Selection Button.

1. After you enter the search criteria, click the Execute button Execute button .

Result: The "List Display of Purchase Requisitions" screen displays the requisition(s) that met your search criteria.

screen capture:  List display of purchase reqs

2. Double-click on an a requisition item to see the original SAP document.

3. Click on the Back button Back button to return to the list.

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Printing the List of Requisitions

1. Click on the Print button Print button on the Toolbar.

Result: The "Print Screen List" window appears. For more information on printing, see Reporting Fundamentals: Printing Reports.

Note

The "Review/Print Requisition" screen is designed to print information on the entire requisition.

2. Click on the Back button Back button until you return to the "List Display of Purchase Requisitions" screen.

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Copyright 2001 © Massachusetts Institute of Technology
SAP for MIT Documentation on the Web
Valid From: 03/14/2001