(Last updated November 19, 2014)
*Special Health Alert: Due to unprecedented outbreak of Ebola, the CDC continues to have a Level 3 warning (Avoid non-essential travel) for travel to the countries of - Liberia, Guinea and Sierra Leone. Level 2 warnings (Practice Enhanced Precautions) for travel to the country of Mali. Click here for more information, http://wwwnc.cdc.gov/travel/notices. See affected areas on the attached map, http://www.cdc.gov/vhf/ebola/resources/distribution-map-guinea-outbreak.html. A Department of State travel implication alert was updated on 10/24/14, regarding screening procedures, travel restrictions, and reduced aviation transportation options in response to the outbreak. This alert will be in effect through 4/22/15.
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All members of the MIT community should be able to make well-informed travel decisions, and no one should be coerced or required to travel to locales where there are significantly heightened health or safety risks.
The following guidelines describe the various levels of travel warnings, definitions of MIT Travel, and the policies that apply to MIT Travel. Under these policies, student travel may be restricted under certain circumstances.
MIT will use the best available sources for assessing risk: Travel Advisories from the Department of State (DoS), the Centers for Disease Control and Prevention (CDC), and the World Health Organization (WHO). In a crisis situation, MIT may also rely on information from it's 3rd party security advisor or from OSAC (Overseas Security Advisory Council-US Dept. of State).
Defining MIT Travel
- MIT Travel is defined
as travel by any member of the MIT community on MIT business. MIT business
is defined as any program or activity that is required or run by MIT or financially
supported through any MIT account.
- Any member of the MIT
community (faculty, staff and students) who is traveling wholly for personal
reasons and without financial support by MIT (i.e., without funding through
any MIT account) is not subject to MIT’s travel policy. Individual
discretion governs decisions regarding such personal travel.
- Faculty, staff and students
who combine travel on MIT business with travel to their home country for
reasons must sign MIT’s travel form, but may use their individual discretion
regarding decisions to travel to areas on the travel warning lists.
The following Travel Risk Categorizations were last updated on November 19, 2014 and appear on MIT's emergency and travel web pages.
On occasion, there may be determinations made by the Department of Health and Human Services, Centers for Disease Prevention and Control (CDC) or other U.S. government agencies concerning health risks from travel to specified locales that result in restrictions, potentially including quarantines, being imposed as a condition to returning to the United States. For example, if in the future the avian flu or SARS were to be determined to pose a sufficient risk, the CDC or other agencies could cause restrictions to be imposed on entry into the U.S. by individuals who have traveled to locales where they are likely to have been exposed. Travel restrictions imposed by the CDC or the World Health Organization (WHO) are eventually noted on this travel risk policy, but travelers are advised to check the CDC's and WHO's web sites frequently for the most up-to-date travel warnings and advisories. For more information about the circumstances under which a disease-related quarantine may be imposed and a list of diseases see Section IV.F, no. 5.
(Dates in parenthesis reflect the date a warning is made or update by the US State Dept).
Highest Travel Warning
to countries or areas where any of the following conditions apply:
- DoS personnel and/or
their families have been ordered to leave and/or services are not available
at US Embassies or consulates.
- The DoS, CDC and/or WHO
have determined that there is a very serious health risk and therefore prohibit
travel and/or require quarantine before or upon re-entry to the U.S.
or areas currently given the highest travel warning are:
- Afghanistan (2/20/14)
- Central African Republic (11/5/14)
- Gaza, Gaza Strip (and 25 miles thereof) (7/21/14)
- Iran (5/22/14)
- Libya (7/26/14)
- North Korea (5/20/14)
- Pakistan (8/8/14)
- Somalia (10/24/14)
- South Sudan (6/12/14)
- Sudan (10/30/14)
- Syria (11/12/14)
- Ukraine, (8/29/14) eastern portion including Donetsk, Luhansk and the Crimean Peninsula
- Yemen (9/25/14)
High Travel Warning
to countries or areas where any of the following conditions apply:
- DoS personnel and/or
their family are authorized to leave
- US citizens are urged
to delay all but essential travel
- Only emergency or intermittent
services are available at U.S. embassies or consulates, and even they may
not be available.
- DoS, CDC and/or WHO find
there is a serious health risk and inadequate medical care, and urge a delay
of all but essential travel.
or areas currently given a high travel warning are:
- Burundi (10/30/14)
- Cameroon (8/6/14), portions thereof: north and far north regions of Cameroon, as well as north of Ngaoundere in the Adamaoua region.
- Chad (6/30/14)
- Democratic Republic of the Congo (4/23/14) City of Goma, provinces of North Kivu and South Kivu; Ituri region in province of Oriental; domestic air travel
- Eritrea (9/12/14)
- Guinea (8/15/14)-CDC Warning
- Iraq (8/10/14)
- Israel, (9/10/14) *The DOS warns U.S citizens of the risks of traveling to Israel, specifically the West Bank, Golan Heights and Gaza due to ongoing hostility. Travel restrictions remain in effect for southern Israel, including Be’er Sheeva and areas south. MIT travel is currently not permitted on/to public buses and their terminals and bus stops throughout the country and are reminded to exercise caution at Muslim religious sites on Fridays and holy days, particularly during Ramadan. All travel south of Ashdod remains prohibited for embassy employees and their families. MIT travelers are not permitted to travel east of Route 90, east of the Jordan River or east of Route 92 in the Golan area.
- Kenya (6/19/14) The Nairobi neighborhood of Eastleigh as well as the coastal counties of Mombasa, Kwale, Kilifi, Lamu and the coastal portion only of Tana River County. Northeastern Kenya, including the cities of El Wak, Wajir, Garissa, Mandera and Liboi. Also the coastal area north of Pate Island, including Kiwavu and north to Kiunga on the Kenya-Somalia border.
- Lebanon (8/15/14)
- Lesotho (9/30/14)
- Liberia (8/15/14)-CDC Warning
- Mali (3/21/14)
- Mauritania (10/7/14)
- Mexico (certain states )2 (10/10/14)
- Niger (3/27/14)
- Nigeria (Certain States)3 (8/8/14)
- Philippines, (5/19/14) portions thereof: Mindanao Island and the Sulu Archipelago island chain and in the southern Sulu Sea area.4
- Sierra Leone (8/15/14)-CDC Warning
- Ukraine (8/29/14) (other than areas with Highest travel warning)
Moderate Travel Warning
to countries or areas where either of the following conditions apply:
- Full services are available
at US embassies or consulates but US citizens are urged to delay all but essential
travel based on specific events/risks.
- DoS, CDC and/or WHO find
there is a serious health risk and urge delay in all but essential travel
but do not find inadequate health care.
or areas currently given a moderate travel warning are:
- Algeria (8/13/14)
- Cameroon, (8/6/14)(other than areas with High travel warning.)
- Colombia5 (11/14/14)
- Democratic Republic of the Congo (4/23/14) (other than areas with High travel warning)
- Djibouti (6/8/14)
- El Salvador (4/25/14)
- Haiti (3/12/14)
- Honduras (6/24/14)
- Israel (9/10/14) (other than areas with a High travel warning)
- Kenya (6/19/14) (other than areas with High travel warning)
- Mexico (10/10/14) (other than areas with High travel warning)
- Nigeria (8/7/14) (other than areas with High travel warning)
- Philippines 5/19/14) (other than areas with High travel warning)
- Saudi Arabia7 (8/8/14)
- Venezuela (6/4/14)
The following countries are subject to travel and/or other restrictions imposed
by the U.S. Treasury Department's Office of Foreign Assets Control (OFAC) or
other U.S. authorities:
Balkans - Belarus - Burma - Central African Republic - Cote d'Ivoire - Cuba - Democratic Republic of the Congo - Iran - Iraq - Lebanon - Liberia - Libya - North Korea - Somalia - Sudan - Syria -Ukraine - Yemen - Zimbabwe
MIT Travel and Emergency web sites will update the list of countries by Travel
Risk Category on approximately a weekly basis. Members of the MIT
community are urged to check the DoS, CDC, WHO, and OFAC web pages for more
Travel Policies for Travel on MIT Business
hour travel assistance services are available to all MIT travelers (International
SOS). Please refer to: http://controllers.mit.edu/insurance
for additional information.
DoS Public Announcements and/or General CDC/WHO Advice (without advice to not
apply to these locales. MIT makes available links to DoS, CDC and WHO
travel advisories and posts guidance on travel and emergency web sites.
MIT may offer 24/7 emergency travel service for individuals who register with
the MIT Travel Office before departing.
Moderate Travel Warning:
- MIT urges all members
of the MIT community to heed DoS/ CDC/ WHO Travel Warnings and not to travel
to these locales, but faculty, staff and students are free to make their own
- No one may be required
or coerced to travel (e.g., by a faculty member, supervisor or advisor).
- All members of the MIT
community who decide to travel anyway must sign MIT’s travel form before
departure, acknowledging the risk and personal responsibility for their decision
- All students must also
agree not to travel to or through any areas where DoS personnel are required
or authorized to leave. They must also agree not to travel to or through
areas where MIT Travel Insurance coverage or adequate medical care is not
available and to not use modes of transportation that DoS personnel or their
families are prohibited to use.
- Undergraduate students’
parents or guardians must also sign the MIT travel form (to confirm discussion
of risks; and if the student is under 18, parents or guardians sign to provide
High or Highest Travel Warning:
- MIT strongly urges MIT
faculty, staff and students to fully understand the risks and to not travel
to High and Highest Travel Warning locales. This includes places where
there is a serious health risk and inadequate medical care and places where
MIT’s Travel Insurance coverage is unavailable.
- No one may be required
or coerced (e.g., by a faculty member, supervisor, or advisor) to travel to
- Unless a waiver is granted
in a specific case (as described in IV.E below) MIT will not approve or financially
support (through any MIT account) travel by any student to High and Highest
Travel Warning locales. If a waiver is granted, the student must sign
the Student Travel form before departure and submit a copy to the MIT Insurance
- If faculty or staff
members travel despite MIT’s urging not to do so, they must sign MIT’s
travel form before departure, and they must not take (or enable) any students
or staff subordinates to travel to these areas.
- U.S. law may prohibit
or restrict travel to embargoed countries or transferring anything of value to persons or entities on Treasury Department lists, whether the trip is on MIT business
or for personal reasons.
- Anyone who seeks to travel
to embargoed locales must contact the Office of Sponsored Programs (OSP)
making travel plans or transferring any item or information in any medium
to any individual or entity (whether a U.S. citizen or not) in embargoed
OSP will help determine whether travel to these countries is banned or whether
a license is required or any other restrictions apply under OFAC’s
Waivers of Policy Available in Extraordinary Circumstances
categorization of travel risk is unclear, or extraordinary circumstances may
warrant a waiver of MIT’s travel policy, the following decision-makers
are responsible for granting waivers:
- Faculty and Academic
Staff: Provost, with recommendation from the Vice President for Research/Associate
Provost or the applicable School Dean.
- Students: Chancellor,
with recommendation from the Dean for Undergraduate Education, the Dean for
Student Life, or the Dean of Graduate Students, conferring with the Dean of
the applicable School.
- Administrative Staff:
Executive Vice President, with recommendation from the Vice President for
of the General Counsel is available to serve in an advisory role to all of
above. Members of the MIT Medical Department may also advise.
to MIT’s emergency and travel web sites (listed below) for information
about planning for travel, the risks of travel, and ways to avoid or better
handle emergencies. Information on these issues, as well as on where to
find out more about availability and access to your regular medical benefits,
regular life insurance, and Travel Insurance, with links to relevant web sites,
are available in the memorandum, “Important Information on Foreign Travel,”
which is posted on MIT’s emergency and travel web sites.
and resources regarding travel include the following:
- CDC web site: http://www.cdc.gov
- DoS web site: http://travel.state.gov/
- WHO web site: http://www.who.int/
- OFAC web site:http://www.treasury.gov/resource-center/sanctions/Programs/Pages/Programs.aspx
- Quarantinable Communicable
Disease Information: Amended Executive Order 13295 Relating to Certain Influenza
Viruses and Quarantinable Communicable Diseases; Revised list of Quarantinable
Communicable Diseases; and, Question and Answers :
- MIT Benefits Office:
- MIT Emergency web site:
- MIT Insurance Office:
617-253-2823 or http://controllers.mit.edu/insurance
- MIT Medical Health Plan:
617-253-1322 (faculty/staff) or 617-253-4371 (students)
- MIT Police 24/7 Emergency:
- MIT Sponsored Research
Office: 617-253-2492 (Re: travel embargoes, export controls, and sponsor restrictions)
- MIT Travel Office: http://vpf.mit.edu/travel
- MIT Medical: http://medweb.mit.edu
- MIT Office of the General
Counsel: http://web.mit.edu/ogc or 617-452-2082
- See U.S. State Department Warning for Israel, the West Bank and Gaza at http://travel.state.gov/content/passports/english/alertswarnings/israel-travel-warning.html and its detailed warnings and notice requirements.
- All or parts of the states of: Chihuahua, Coahuila, Colima, Durango, Estado de Mexico, Guerrero, Jalisco, Michoacan, Morelos, Nayarit, Nuevo Leon, San Luis Potosi, Sinaloa, Sonora, Tamaulipas and Zacetecas. Please see U.S. State Department Warning at http://travel.state.gov/content/passports/english/alertswarnings/mexico-travel-warning.html
and contact the Insurance Office at 617-324-5031 for specific guidance.
- States of Adamawa, Bauchi, Borno, Gombe, Kano and Yobe
- See additional information at http://travel.state.gov/content/passports/english/alertswarnings/philippines-travel-warning.html
- Travelers are urged to abide by travel restrictions applicable to U.S. government employees as noted in the Travel Warning.
- Travelers to Israel, the West Bank or Gaza should use the specific MIT travel form for these areas due to particular risks.
- U.S Government personnel are prohibited from traveling within 50 miles of the border dividing Yemen and Saudi Arabia, we recommend avoiding these areas as well, See additional information at http://travel.state.gov/content/passports/english/alertswarnings/saudi-arabia-travel-warning.html