MIT - EHS

Maintaining self-reported job functions

Within the EHSWEB system, there is a list of self-reported job functions (sometimes called "train functions"). This list is used to generate the list of checkboxes for users taking the Training Needs Assessment. These functions are also included in the list of possible triggers that can be included in rules for who needs to obtain a given Certification Type.

Self-reported job functions are grouped into Function Groups. You can choose the order in which the Function Groups will be displayed on the Needs Assessment, and you also choose the order that the individual Functions will be displayed within a group.

As you use the web-based interface for defining courses, you'll need to know the meanings of the various fields within each self-reported job function and function group.

Definitions of fields for self-reported job functions

Field nameDescription
Function Name This is a short name for the function, up to 30 characters. You will see it in the the web interface as you define Certification rules, and in reports on training. It will not be seen by end users doing the needs assessment.
Description A longer description of the function, up to 255 characters. This may appear on the needs assessment and other web pages viewable by end users and departmental administrators.
Web description An optional long description, up to 1000 characters, that can include HTML fragments for formatting information (e.g., putting words in italics or bold letters, etc.. This field will be used for the formatted job function descriptions to be displayed on the needs assessment. If this field is left blank, then the 255-character Description field will be used instead.
Function sort number (within group) Use this number to control the order in which the functions within a group will be sorted on the needs assessment.
Function Group Here, you get to pick which Function Group will contain this function or question.
If answer is no... Here, you get to pick what happens if a user does not click on this function, i.e., if the user answers "no". The choices are
  • Continue (user will be instructed to continue on with the subsequent questions)
  • Skip to next group (user will be instructed to skip the rest of the questions in this group)
Status Active or Inactive. Normally this is set to "Active", meaning the function will be displayed on the needs assessment and will be available for defining new rules for Certification Types. Set it to Inactive to phase out an old function or question, so that we still keep track of it for historical reasons, but will stop including it on the needs assessment.

Definitions of fields for Function Groups

Field nameDescription
Group Name This is a short name for the function group, up to 30 characters. You will see it in the the web interface as you define functions, and possibly in some reports. It will not be seen by end users doing the needs assessment.
Description A longer description of the function group, up to 255 characters. This may appear on the needs assessment and other web pages viewable by end users and departmental administrators.
Web description An optional long description, up to 1000 characters, that can include HTML fragments for formatting information (e.g., putting words in italics or bold letters, etc.. This field will be displayed on the needs assessment. If this field is left blank, then the 255-character Description field will be used instead.
Sort number (within group) Use this number to control the order in which the functions groups will be sorted on the needs assessment.