7.3 EHS Communication Tools

Personal communication between EHS Office staff and EHS clients is recognized as the most effective form of communication. A variety of tools are also available through the EHS Office to promote effective communication and information sharing. These tools include:

• The Environment at MIT Web Site
  Within the Environment at MIT web site, comprehensive information is posted regarding the EHS-MS, MIT EHS-related programs, documents, and positive initiatives. It is a significant and strategic vehicle for communicating with the MIT community. The web site reinforces the comprehensive and integrated approach that MIT takes to EHS stewardship. The web site is also used as a mechanism for soliciting and collecting comments, questions, and service calls from the MIT community through the use of automated e-mail and feedback forms.

• The EHS Office Intranet
  The EHS Office intranet (EHSNet) is a mechanism for information sharing and management, and communicating among EHS Office personnel and DLC EHS Coordinators. EHSNet provides controlled access to shared EHS electronic files, databases, contact information, mailing lists, and calendar information.

• The EHS newsletter
  For EHS News and Views see section 7.2.2

• Calendars Several calendars are maintained to track EHS activities. The Environment at MIT web site has a Calendar of Events noting special seminars and lectures on EHS topics. The EHSNet intranet has an EHS Events Calendar noting meetings related to the development and implementation of the EHS Management System, as well as an Activities Calendar tracking other EHS events, activities, or deadlines.

• Meetings
  Routine meetings are held for EHS Coordinators and EHS Lead Contacts to facilitate their interaction and share information. Other meetings are organized, as needed, when there is an important matter to communicate.

• The EHS Office phone number
  There is a single phone number (617-452-3477) through which all personnel at the EHS Office can be contacted during regular work hours. As outlined in Section 3, Getting Started, the EHS Office also provides 24-hour emergency response services.