7.2 Communications Service Team (CST)

On this page:
7.2.1 Communication Plan
7.2.2 EHS Newsletter
7.2.3 Additional Subjects

To ensure effective communication as part of the EHS-MS, the EHS Office has established a "Communications Service Team." The purpose of this team is to identify and plan for EHS-MS communication needs, and to initiate action or provide assistance to ensure these needs are met.

7.2.1 Communication Plan

The Communications Service Team determines the EHS communication needs for the MIT community based, in part, on input from the program groups within the EHS Office, and input from the DLCs, and develops a comprehensive Communications Plan for meeting those needs. The Plan identifies the stakeholders or target audience of the communicated information, and the responsible parties within the EHS Office or the MIT community charged with ensuring the communication is carried out. The Plan is reviewed and updated routinely during the year to ensure communication needs are addressed in a timely and effective manner.

7.2.2 EHS Newsletter

The Communications Service Team is also responsible for the periodic newsletter EHS News and Views that provides information on various EHS topics and activities, and is distributed to key personnel on campus via printed copy and the World Wide Web. EHS News and Views also serves as a vehicle for communication of MIT EHS activities to the wider community, other universities, and outside organizations through the use of an extensive mailing list.

7.2.3 Additional Activities

The Communications Service Team initiates and maintains ties to other communication resources on campus such as the MIT News Office weekly newspaper, Tech Talk, and the twice-weekly student newspaper, The Tech. Periodically, the Communications Service Team will submit information or articles for publication in these campus newspapers to enhance understanding of EHS issues. The Communications Service Team also maintains linkages with communications personnel in other departments and offices on campus, such as the Department of Facilities.

In addition, the Communications Service Team coordinates EHS Office participation in campus wide fairs and activities such as the annual Vendor Fair in September, the Events Fair in November, The Transportation Fair in March, and the Earth Day Fair in April. Generally, the EHS Office has a booth at these fairs with activities and information to promote awareness of the EHS Office, the EHS Management System, and EHS issues.

Periodically, the Communications Service Team coordinates EHS Office participation in special community wide events such as the Cambridge Science Festival, an annual festival established in 2007. In addition, the EHS Office holds special events such as open houses and outreach surveys that are led or supported by the Communications Service Team.