3.8 Integrating EHS into Operations

EHS considerations are integrated into Institute-wide operations at two levels. One level addresses existing physical spaces or buildings, and operations; the other addresses new or modified buildings and operations.

Existing Buildings and Operations. The process for ensuring that EHS requirements are integrated into existing buildings and operations involves several linked components. These include EHS training; PI/Space registration; hazard/regulatory identification, assessment, and control; incident and non-compliance investigations; inspections and audits; and the EHS Office communications activities.

Through the corrective action process, EHS issues are identified, communicated, tracked, and remediated. This integrated and on-going process allows for identifying and acting upon opportunities for continual improvement of EHS performance. When a potential problem or opportunity for improvement is identified, the EHS Office conducts an investigation resulting in a communication or report to the DLC with findings and recommendations.

New and Modified Buildings and Operations. EHS requirements and considerations are integrated into the planning, design, and construction of new and renovated buildings and operations through the Laboratory and Facility Design and Construction Review Process. For new spaces (including new construction, renovations, and space changes), the EHS Office works closely as a member of the design and construction project team with the Department of Facilities, the client DLC, and external designers and construction firms. EHS Office participation on the project team is through the auspices of the EHS Laboratory and Facility Design and Construction Review Services (pdf). Once a project is identified, the team leader assembles an EHS Project Review Team and assigns an EHS Point Person.

The EHS Laboratory and Facility Design and Construction Review Services team leader provides direction and oversight to the review process and to the EHS Office Construction Safety Program; works with the overall Project Manager to resolve issues and report significant impacts to MIT management; and coordinates the transfer of EHS responsibility to the EHS Lead Contact and DLC EHS Coordinator following building commission and occupancy.